Create profile

Introduction Profile

You want to create your profile. The profile is available in courses and groups via the Members tab. Your profile picture and username will be displayed when you create forum posts. If you create an object, your profile will be linked under the entry Owner. Also, ILIAS users can access your profile through the "Who's Online?" indicator in the main header bar. It makes it easier for other users to contact you and makes communication more personal.

In your profile, you can:

  • a personal picture,
  • personal data,
  • interests
  • and extensive contact information.
  • make your profile visible to others so that course and group members can write to you.

Note: It depends on the settings of the ILIAS installation which fields are actually displayed, can be changed by you, or are hidden. The specification of the individual fields can be obligatory or voluntary.
However, you can decide for yourself which data is visible to all logged-in users and which is reserved for administrators.

Enter data for the profile.

You want to enter data like contact information or a picture for your profile.

  1. Open the colorful drop-down menu at the top right of the screen and select Profile and Privacy.
  2. ILIAS will show you the profile data tab.
  3. Personal Data:
    - The username and default roles will only be displayed. This information cannot be changed here.
    - Enter their first and last name and a title if applicable.
    - Select the checkbox to specify your title.
    - To add a picture, click the Choose File button in the Profile Picture section. Your browser will open a dialog to upload a file. In this dialog, select an image file in JPG, PNG or GIF format. You don't have to choose a photo of yourself if that seems too personal: choose an image of an icon or landscape that appeals to you. You can delete the profile picture at any time.
  4. Interests:
    - Deposit meaningful keywords that describe your interests or represent topics you are interested in sharing. This information can help others to learn more about you and to contact you if necessary.
    - You can add more fields or delete existing ones using the '+' and '-' icons.
  5. Contact Information:
    - Enter contact information as needed so that other ILIAS users know how to reach you.
    - Entering interests and hobbies can be helpful if you are interested in a topic-based exchange.
  6. Other:
    - Providing a matriculation number may be required in some circumstances.
    - Location information can be helpful if ILIAS users are regionally distributed.
  7. Click on the Save and Continue button above or below the input fields.

8. ILIAS reports that the "changes are saved".

Note: In this step, you only enter the data; it is not yet visible to other users. You need to activate your profile to make the data visible to others.

Make profile visible to others

You want to make the selected data of your profile visible to other people.

  1. Open the Settings drop-down menu at the top-right corner of the screen and select Profile and Privacy.
  2. Open the Publish profile tab.
  3. In the Activation section, you can decide whether the data of your profile should only be visible to logged-in users of the ILIAS installation or to everyone on the Internet.
    - The available options for activating your profile data depend on the settings of the ILIAS installation.
    - Optional: Click the small Portfolios link to use a portfolio as a profile. (This option is not enabled and is available on all ILIAS installations).
  4. Select the checkboxes in front of any data you want to make visible to other users.
  5. Click the Save and Continue button above or below the form.
  6. ILIAS makes your profile visible to the selected type of people with the appropriate information and reports "Changes saved".

Note: You can preview your profile to check how your profile appears to other users. You can change your profile at any time, adjusting the data and the publication status.

Export profile data

You want to save the data of your profile, download it or import it later to another ILIAS installation. In addition to the actual personal data, the appointments on your calendar, your notes, and your profile data will be exported.

  1. Open the Settings drop-down menu at the top right of the screen and select Profile and Privacy.
  2. Click on the Export/Import tab.
  3. Click the Export personal data button to export the data. Alternatively, you can use the Download current export file button to re-download the last export file you created.
  4. Then you can save the data to your computer.
  5. With the Import personal data button, you can import previously saved data into ILIAS.

Note: You will receive an export file that is only suitable for importing into another ILIAS installation. You cannot print the downloaded data.

Import profile

You want to import a profile.

Prerequisite: You have already exported a profile and have the export file.

  1. Open the Settings drop-down menu at the top right of the screen and select Profile and Privacy.
  2. Click on the Export/Import tab.
  3. Click the Import personal data button.
  4. Click Select file and select the desired file.
  5. Check the boxes in front of the data you want to import.
  6. Click on the Import button.
  7. ILIAS imports the Personal Profile based on your settings and reports "Changes saved".